It is important to keep minutes of board meetings in order to keep track of all the activities. Minutes should contain details of decisions and discussions as well as action items and resolutions that were adopted.
A board secretary must ensure that the minutes are taken in a timely manner and in a fair manner. Even if the board discusses controversial issues, a fair and accurate account is essential to safeguard the company from look at here any litigation that might occur.
Draft minutes of meetings must be distributed to all directors for review and revision before being approved by the chair. A second draft version, if approved by the chair, could be distributed to directors who have any follow-up to make regarding anything prior to the minutes are finalized.
It is important to include the presence at the meeting of each director, as well as any other attendees who are present , but are not involved in decision-making. This ensures that any discordant remarks aren’t ignored or forgotten.
Note the order in which a particular agenda item was discussed. This will allow you to monitor any changes at a future meeting.
As the person who is responsible for taking minutes, it is essential that you bring all necessary materials to the meeting. Bring a notebook, pen, power cable, and pen. In addition, you should always have a backup plan in the event that your primary device fails or your pen stops working.